Running payroll

Run payroll for your clients with fully calculated payslips — tax, National Insurance and pension taken care of.

Add employees first

1. Go to Payroll.
2. Choose the client.
3. Click Add employee and enter:

• First and last name.
• Email (used when emailing payslips).
• NI number.
• Tax code (defaults to 1257L).
• Annual salary.
• Pay frequency — Weekly, Fortnightly or Monthly.

Run a pay period

1. In the client's payroll page, use the Run payroll form.
2. Choose the frequency (weekly, fortnightly or monthly).
3. Set the pay date and optional period start/end.
4. Click Run payroll.

Every active employee gets a computed payslip:

• Gross pay for the period.
• Income tax (PAYE) — using the tax-code allowance and the 20% / 40% bands, prorated to the frequency.
• National Insurance — Class 1 (8% primary, 2% above the upper earnings limit).
• Pension — a 5% auto-enrolment contribution.
• Net pay — gross less tax, NI and pension.

Run history

Each run appears as a card with the frequency, pay date, totals and a full per-employee breakdown. You can see every past run for the client.

Frequency specifics

• Weekly — 52 periods a year; the annual salary and thresholds are divided by 52.
• Fortnightly — 26 periods.
• Monthly — 12 periods.

Tips

• Set the correct frequency on the employee so each period is prorated correctly.
• Run payroll on the same day each period for consistency.
• Email payslips and the run report straight from the run (see the Payslips guide).

Related

• [Sending payslips and reports](/guides/sending-payslips)
• [Importing payroll data](/guides/payroll-import)